College Station Independent School District

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Purchasing

Purchasing Department

Welcome to the College Station Independent School District Purchasing Department. We extend a warm welcome to the district's teachers, educators and administrators and to vendors wishing to do business with the District.

It is our goal to provide responsive and competent services while upholding the highest degree of professionalism, commitment and integrity.

We hope you will find this site both informative and useful. From this page you can link to other pages pertaining to purchasing, distribution, textbooks, surplus and records management operations at CSISD.

Purchasing

9304 Rock Prairie
Road

College Station,
TX 77845

Phone: 979-764-5408 Fax: 979-694-5636

Carmella Shafer

Director

cshafer@csisd.org

Jennifer Hairell

Buyer &
Textbook Specialist

jenniferhairell@csisd.org

Jenn Byroad

Purchasing Specialist

jbyroad@csisd.org

Beth French

Administrative Assistant

bfrench@csisd.org

Jarius San Angelo

Warehouse Supervisor

jsanangelo@csisd.org

John Ybarra

Warehouse Courier


Chris Lightsey

Warehouse Courier



Warehouse Courier


Summer Hours

Purchasing: Monday - Thursday: 7:30 AM - 5:00 PM, Friday: 7:30AM - 11:30AM

Warehouse: Monday - Thursday: 7:00 AM - 4:30 PM, Last delivery accepted at 4:00 PM
Friday: 7:00AM - 11:00AM Last delivery accepted at 10:30AM

Competitive Procurement Guidelines

$1-$9,999: Quotations from multiple vendors not required but encouraged to obtain best value or use of district approved annual bid, cooperative, inter local agreement or state contract.

$10,000-$49,999: Written quotations from at least three vendors secured and forwarded to the Business Office for attachment to PO file copy or use of district approved annual bid, cooperative, inter local agreement or state contract.

$50,000+: Formal competitive procurement method shall be used that provides the best value for the District coordinated by the Director of Purchasing. These methods include:

  • Competitive Bidding
  • Competitive Sealed Proposals
  • Request for Proposal
  • Inter local Agreement
  • Purchasing Cooperative
  • State Contract

Competitive Bids or Proposals for purchases over $50,000 in the aggregate for each 12-month period must be advertised once a week for at least two weeks in the local newspaper prior to the bid opening. Bid opening must be at least two weeks from the date of the second publication.

Individual purchases of $50,000 or more must be approved by the Board of Trustees.

$250,000+: Purchases with federal funds require the Purchasing Department to perform an Independent Estimate Determination prior to advertising for bids or proposals and a Cost and Price Analysis prior to awarding or entering in to a contract.

Exceptions to Competitive Procurement Requirements:

  • Approved Sole Source Purchase by the district (local funds) or TEA (federal funds)
  • Professional Services approved per state or federal statutes
  • Emergency resulting from unforeseen catastrophe that would substantially prevent or impair conduct of classes or school activities

Please note for federal funds that the threshold of $10,000 must be considered in the aggregate over the entire period of applicable federal grants. Therefore, the cost of items purchased using the micro purchase method ($1-$9,999) is cumulative across the grant year and cannot exceed a total of $10,000.

If the aggregate exceeds $10,000 but is less than $50,000 then written quotations from at least three vendors or use of an EDGAR approved annual bid, cooperative, inter local agreement or state contract is required.

Phone: 979-764-5400Disclaimer & Legal
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